Glossary

Just an old-school, back-of-the-book glossary.

  • Assignment — Think of an assignment as “story” or “spread.” Assignments have either writing, photo, design, or video components.  Anything that goes through an editing process should be considered an assignment.
  • Dashboard — This is the screen that greets users when they open FLOW. For staff members and section editors it shows the information they need, like points earned and stories completed. For advisers and editorial leaders, it shows their personal information as well as charts and graphs that display the publication’s stats. Clicking on the various numbers and graphs will get you to a list of the items in question.
  • Events — Create an event for an event: birthdays, issue release date, press nights.  These are the things that staff members don’t need to do any work for, rather this is just a note to say when an event is taking place.
  • Checklists — A checklist is a list of the steps you want a student to take when completing an assignment or task.  Once created, checklists can be assigned by the editor or adviser to any assignment or task with just one click.
  • Grading — Use this tab to grade stories. FLOW does not connect with any grading software, but you can keep track of points earned and transfer to your school’s chosen software later. Students see these scores under My Grades. The Workload tab displays the number of points earned in each grading period to help you keep track of who has completed enough work.
  • Layout Builder –A great way to layout the content for print newspaper editions and yearbook spreads, the layout builder lets any user create a layout of up to 50 pages, place created assignments on each spread, assign pages to individuals, and edit as needed.
  • Lists — A list is a group of students.  You can create as many lists as you’d like, and students can be assigned to multiple lists.  This matters mostly if you’re the adviser or an editor — it’s a quick way to track the workloads of students in that list.  In the future, there will be a way to send a message to a list.
  • Notifications — When something happens in FLOW that you need to pay attention to (you were assigned a story, someone wants you to edit a story, etc…), you’ll get a notification in two ways — at the top of the screen and you’ll also receive an email (if you enabled this in your user profile).
  • Status or Workflows — Every assignment has a status to help describe where it is in the editing process or workflow.  Using the filter tab you can sort by status. All statuses are customizable by clicking on Settings and choosing Manage Workflows. Some of the default options are:
    • Statuses like Not Started or In Progress mean exactly what what they say.  Changing a story to one of these type of options does not change anything other than the status.
    • Statuses like Submit to Section Editor or Submit to Adviser will add the story to the Submitted to Me list and to the To Do List on the Dashboard of the selected person.  The change will also send a notification to the party in question.
    • The Please Revise status means exactly what it says: the writer should “please revise” the story.  When an editor or adviser changes a story to Please Revise a notification will be sent to the writer.
    • The Approved status means that the story is approved and ready for publishing and grading.
  • Tasks — A task is something that doesn’t go through an editing process–sell an ad, model for a photoshoot, interview someone–something that’s either done or not done.
  • User — Each individual that will be using FLOW should be set up as a user on FLOW. When creating users, you’ll be assigning each staff member to a role. Anyone assigned to Staff will only be able to submit stories they’re assigned to. Section Editors will have full permission on stories in their section. Other custom leadership roles are granted full permissions on all stories. Advisers, like the superheros they are, can do it all.
  • Workload — The workload tab is also known as “Show me my slackers” — it shows at a glance who is doing what and how many stories any one staff member is working on.  The slackers will be highlighted in red.  This view is only available to adviser and editorial leaders.